5 Meeting Etiquette Reminders for Successful Business Communication

Regardless of the industry you find yourself in, you likely have recurring meetings on your calendar, either in-person or virtual. Meetings provide time to connect with your coworkers, present new ideas to a client or have a conversation with a prospective client. Proper meeting etiquette can make a difference in determining the success of a meeting.

Have you been in a meeting where you can see that someone is side-tracked? Maybe they joined the conversation five to ten minutes after the meeting had started, or they inevitably ask a question that had just been discussed with the entire group. All of these instances can be off-putting and take away from the end goal of the conversation. 

Everyone’s time is valuable and the way you position yourself in front of others will either leave a great impression or damage your reputation. Here are five meeting etiquette reminders to ensure that you aren’t in the latter situation:

1. Be punctual. A good rule of thumb is to always show up to a meeting at least 10 to 15 minutes early–this also includes logging on to your virtual platform early. It’s important to account for the inevitable traffic delay, trouble finding parking or needing an application to update before you log on. 
2. Come prepared. You should always take some time to review the agenda for the meeting, and know where you can add the most valuable information. 
3. Dress professionally. When you’re dressed confidently you act confidently. This suggestion does not mean you need to buy a new wardrobe for every meeting, but make sure you’re putting your best self in front of others.
4. Actively listen and participate. Even if you just add in one or two lines to a meeting topic, this action shows other meeting participants you are engaged in the conversation. 
5. Be mindful of nonverbal cues. Are you listening to the conversation? Do you look engaged and react to important information? Most importantly, do not pull out your cell phone. Being mindful of your nonverbal communication will ensure you don’t come across as rude or disrespectful. 

We know meetings can be stressful and at times, feel superfulous, but it’s important to show that you are physically and mentally there. Take face-time in a meeting to establish your presence and participate in meaningful conversations. Are there any other meeting etiquette reminders that you keep in mind?